Community Council

Assessment's School Improvement Page
 

School Improvement Plans:

2019-2020 King SIP

2020-2021 King SIP

Trustlands Final Report:

TrustlandsFinalReport2019-2019

Serving on the School's Community Council

Serving on our School Community Council is a wonderful way for parents and teachers to contribute and help improve academic performance at our school. The school receives an annual dividend from the school trust lands. Our council decides how these funds will be used.

This year our school received approximately $$$$$ from the School LAND Trust Program! The council reviews and prepares other academic plans for our students each year. All plans are reviewed for final approval by our school board. Councils also act in an advisory capacity to school and school district administrations.

Watch for information on Community Council elections to be posted here in late spring or early summer. Elections are held at the beginning of the school year. Additionally, there may be occasional vacancies during the year that are filled by appointment by the remaining members of the Council. If a vacancy occurs, notice of the vacancy and an application form for those interested in serving will be posted here.

Watch for information on School Community Council elections to be posted here.

School Trust Land Election Information Website

Rules of Order and Procedure – E.G. King School Community Council 

These Rules of Order and Procedure will be re-voted on each year by the current Community Council Members for the following school year.

To promote ethical behavior and civil discourse each council member shall:

• Attend council meetings on time and prepared
• Make decisions with the needs of students as the main objective
• Listen to and value diverse opinions
• Be sure the opinions of those you represent are included in discussions
• Expect accountability and be prepared to be accountable
• Act with integrity

RULES OF PROCEDURE:

Agendas, Meetings, and Minutes

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office. The agenda will include the date, time and location of the meeting. The chair conducts the meetings, makes assignments and requests reports on assignments. In the absence of the chair the vice-chair shall conduct meetings. Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.

School Year Timeline

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The time-line will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

Council Members

The council consists of both parents and school staff which includes the principal and the assistant principal. The council should have no more than 14 parent council seats and a minimum of least five , half of whom should be elected in even years and half in odd years. There must always be two more parent members than school employees. In the event there is a tie vote in an election, an additional election will be held between the two representatives who received the lowest number of votes.

After the school community council is seated each year, the school community council shall annually elect at the council’s first meeting a chair and vice-chair. The chair shall be elected from the parent members and the vice-chair shall be elected from the parent or school employee members, excluding the principal. The principal will conduct the election for chair and vice-chair, in that order, according to the following procedure: a) Members interested in either office may use the self-nomination process. Nominations may also be made by other council members. b) Voting shall be by secret ballot vote by the school community council. A nominee must receive a majority vote of the council members present. Should no nominee receive a majority vote, further nominations may be made, and subsequent elections will be conducted by secret ballot until a nominee receives a majority. When a vacancy occurs in the office of chair or vice-chair for any reason, a replacement shall be elected for the unexpired term.

A secretary will be appointed by the chair and vice chair in consultation with the principal.

Attendance

All meetings are open to the public and the public is welcome to attend. If a parent member is absent from three meetings, the council will consider the seat vacant and the remaining parent members will appoint a parent to fill the unexpired term.

Voting

The council must have a quorum to vote. Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53G-7-1203(10). Council actions will be taken by motions and voting with votes and motions recorded in the minutes.

A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required. Without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.

• A tie vote is a lost vote.
• A main motion may be amended.
• Nominations can be closed by saying, “I move to close nominations.”
• Most motions are main motions.
• A point of order is offered when there is some question if procedure had been followed correctly.
• To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.”  This requires a second and a 2/3 vote.
• Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
• A person who made the motion may withdraw the same motion. 

 

Laws and Rules